How to get freight invoices to factoring the same day a load delivers
Rate cons, BOLs and PODs arrive by photo or email. The agent matches them, builds the invoice packet and sends it to your factor the day the load delivers.
- Reach it by
- Text
- Phone
- Who can use it
- Your drivers, dispatchers and the owner
- Works in
- Your rate cons and load paperwork, or a TMS you can create an API key for, such as Alvys · QuickBooks · Your factoring company's submission email · Your dispatch email and text line
The problem
A driver delivers Tuesday afternoon and texts a blurry photo of the signed BOL. The rate confirmation is somewhere in an inbox. The invoice goes out Friday, if someone remembers.
Every day a packet sits is a day you wait for money you already earned. A missing page or a mismatched rate gets the packet kicked back and adds another week.
What your agent does
- Driver texts the signed BOL and POD
- Rate confirmation by email
- Your agent matches the paperworkLoad number, rate, stops and signatures all agree
- Invoice packet builtInvoice, rate con, BOL and POD in one PDF
- Sent to your factoring companyThe day the load delivers
- Problems to dispatchMissing signature, unreadable photo, rate mismatch
What you get
- Invoice packets out the same day the load delivers
- Fewer packets kicked back for missing pages
- A list of every load and whether it's been invoiced and funded
Who approves what
You choose whether clean packets go to the factor on their own or wait for a dispatcher's okay. Any packet with a mismatch or missing page goes to dispatch first. The agent never changes a rate.
Common questions
- What if the driver's photo is unreadable?
- The agent texts the driver right away and asks for a clearer one, while they're still at the receiver.
- Does it work with my factoring company?
- Most factors take packets by email, and the agent sends them there. Factor portals don't allow automated tools, so if yours only takes uploads, the agent hands dispatch the finished packet. We confirm yours on the free call.
Read more
How do you automate the invoices, receipts and forms coming into your inbox?
Send every document to one inbox or folder, pull the details you care about off each one (vendor, date, amounts, names), check them against your rules, enter them in your accounting or business system, and file the original with a consistent name. Anything that doesn't match your rules goes to a person instead of being entered.
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Detention pay
The agent tracks arrival and departure times, catches when a driver was held past free time, and builds the detention invoice with the evidence.
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Book a free 15-minute call. Tell us the job that eats your week and we'll tell you how an agent would handle it and what it would cost.