Track vendor contract auto-renewal dates and cancellation notice deadlines
The agent reads every vendor contract for auto-renewal dates and notice periods, and warns you while there's still time to cancel or renegotiate.
- Reach it by
- Text
- Slack or Teams
- Who can use it
- The owner and the office or operations manager
- Works in
- Google Drive, SharePoint or Dropbox · Gmail or Outlook · Google Calendar or Outlook · DocuSign (on a plan with API access)
The problem
The copier lease, the software subscription, the alarm monitoring, the waste hauler. Most renew on their own, and most require written notice 30, 60 or 90 days before the end date.
You find out when the renewal invoice arrives, usually with a price increase, and the window to cancel closed last month. That's another year locked in.
What your agent does
- Contracts from Drive, SharePoint or email
- Your agent reads each oneTerm, renewal date, notice period, price increase terms
- Deadlines on your calendar
- Warnings before notice runs out90 and 30 days before the cancel-by date
- Cancellation or renegotiation letter draftedSent only after you approve
What you get
- One list of every contract with its renewal and cancel-by dates
- Warnings while there's still time to act
- Notice letters ready to send, in the form the contract requires
Who approves what
Reading contracts and setting reminders runs on its own. The agent never cancels or renews anything by itself. It drafts the notice letter, and the owner or office manager approves it before it goes out.
Common questions
- What if a contract is a scanned PDF?
- It reads scans and photos too. If a date or clause is unclear, it flags it for you instead of guessing.
- How does it find all our contracts?
- It looks in the folders and inboxes you point it to. You can also forward any new contract to its email address and it adds it to the list.
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